5 Best Practices for Buying Technology for Employees

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Buying technology for personal use can be exciting once you get past the price tag. Yet there are many factors to consider when investing in technology for employee use.

There are many digital tools available to improve the day-to-day way people do their jobs. Providing the right tech can increase productivity, streamline processes, and improve employee engagement. Yet determining which solutions are smartest for your team takes work.

Investing in a technology that doesn’t suit the needs of your staff can hurt your business:

  • Learning a new technology takes time away from other mission-critical tasks.
  • Employees resent the change when the tech further complicates their day.
  • Staff feel unheard and disrespected when asked to use digital tools that don’t help.
  • Disgruntled employees disengage, which hurts customer experience.
  • Employees look for an easier way to do their work and may change work environments as an answer.

Best practices for buying employee technology

Providing the best technological tools supports a more productive, energized, and motivated workforce. These best practices help bridge the gap between IT ambition and actual employee experience.

Know how work gets done

Many decision makers think they know how work is done, but they haven’t actually been in the trenches in years. Looking at the metrics to analyze process efficiency isn’t enough. Purchasing officers need to understand the employee’s daily journey. They need a good answer to the question “how is this technology going to make my work experience better?”

Understand the IT environment

Just as technology is evolving, the work environment is adapting too. Before buying employee technology, determine where people are working most. Are they in the office or remote? Do they sit all day at a desk or need to be on the move? Are they customer-facing? Or do they need more collaborative tools with internal teams?

Don’t make any IT purchases without weighing up whether the technology can handle the use it’s going to get. If someone is going to need access to the technology on a shop floor, a brand-new desktop is going to be a bust, whereas an employee who travels all the time for work is going to prefer a rugged but lightweight laptop.

Aim for uniformity

Bringing a shiny new Apple computer into a PC environment can be problematic. Loyalty to one manufacturer or software can help people embrace new tools quicker. Additionally, it makes buying parts and warranty much easier. You’re also more likely to be able to take advantage of product integrations and interoperability.

Develop consistent relationships

If you’re buying a lot of technology at one time you may be eligible for volume pricing. Plus, if you’re returning again to a supplier you’ve worked with in the past, you could ask about a loyalty bonus.

Working with a managed service provider to find the right tech solutions is also useful. Their supplier relationships can lead to volume discounts, better-than-retail pricing, and improved warranties.

Seek employee input

New technology introduces change into the work environment, but people don’t love change, especially if they feel a new system or software is being pushed upon them. It will help to ask staff what tools or technology they want. Often they already know!

Technology is an essential part of how people experience work. It’s easy to get seduced by a bright, shiny new device or promising feature. Instead, make decisions based on whether the technology can do what you need it to do and whether it’s going to make the employees’ work environment better or worse.

Need help making decisions about the right technology for your teams? We can help. Contact our experts today at 478-474-0861

Does Mesh Wi-Fi Make Sense in Your Home?

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Wi-Fi is a top contender for a technology most of us rely upon. After all, Wi-Fi often provides our wireless high-speed internet and network connections. Without Wi-Fi we’d be stuck watching another reality TV show on a cable-connected device. We couldn’t work from wherever we wanted in our homes. Gulp, the horror!

Well, just when you were becoming familiar with Wi-Fi, technology is adapting. Now, you might want to consider Mesh Wi-Fi for your home. If you live in a big house or an apartment with thick interior walls, or your living space is spread out over multiple stories, you may have experienced dead spots. They’re no fun, right?

Enter Mesh Wi-Fi. Traditional Wi-Fi relies on a single router. If you were having connectivity issues, you might have invested in a Wi-Fi booster or Wi-Fi extender, but now you can reach far areas with a Wi-Fi Mesh system.

Mesh networks aren’t new. They’re already in use in businesses and on military bases with their own isolated networks. But now you can also optimize home connectivity with Mesh Wi-Fi.

How Mesh Wi-Fi works

With Mesh Wi-Fi, you’ll place several smaller, connected devices around the house. Instead of having one central routing hub linking Wi-Fi signals via radio waves to the modem, you’ll have many access points (also known as satellites) capturing and rebroadcasting the routing signals you need for connectivity.

Benefits of Mesh Wi-Fi

Having ready access to a strong, reliable Wi-Fi signal wherever you are in your home is a good thing, but that’s not the only advantage of Mesh Wi-Fi. Other benefits include:

  • Greater speed. With all access points broadcasting the same signal, you can cut the lag from having multiple, simultaneous connectivity requests.
  • Better coverage. Typical Mesh Wi-Fi router devices claim to cover from 4,500 to 6,000 square feet.
  • Ease of use. The typical Mesh router system is automated and provides a mobile app for easy management, even remotely.
  • Integration with other Smart Home devices such as Alexa is often a feature.
  • Parental controls are available with certain brands of these router systems.

Securing your Mesh Wi-Fi

Just as with traditional Wi-Fi, the security of your Mesh Wi-Fi will depend on your keeping your router devices safe. This means:

  • changing the device’s administrative credentials and password from their default settings;
  • setting up devices to automatically check for and install security patch updates;
  • changing the network name to something unique, not something that immediately identifies the network as yours (e.g. if you live at 804 Water Wheel, don’t call your network 804 Water);
  • setting up a guest Wi-Fi network allowing visitors to log on instead of providing every guest to your home with your access credentials.

Mesh Wi-Fi is also known as whole-home Wi-Fi, but you may not need this expansive solution. Consider: How often do you have connectivity issues? How many Wi-Fi dead zones are you dealing with? What’s your budget? And do you really want several more devices strewn around your house? You might need only to set up your traditional router and modem more efficiently.

Want to learn more about dealing with slow connectivity or dead spots in your home? Give us a call at 478-474-0861. Our experts can help you decide on the best Wi-Fi connectivity option for your needs.

6 Target Areas to Reduce IT Costs

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Your business is always looking to reduce costs. Looking at the information technology budget line items is headache inducing. So much money spent in one area, and there’s so little you can do about it! But is that really true? IT expenses may not be as fixed as you think. Take a look at these target areas where you might reduce costs.

#1 Software

Your business likely pays to license software such as Microsoft Office 365 or Adobe Photoshop. Reviewing these software agreements, you can often find cost savings:

  • You may be able to renegotiate a subscription if the provider wants to move you onto to a new offering.
  • You may find that you are paying for software that your employees are no longer using much. Maybe you can reduce or remove it.
  • Perhaps the pricing has changed, and there are now better plan options available.
  • There may be an open-source software alternative to save acquisition and maintenance costs.

#2 Hardware

Your current hardware may be underused, need refreshing, or have lost productivity. Look for opportunities to run applications on less expensive devices, or link together several computers to replace expensive server equipment. Standardizing platforms can also significantly reduce IT costs while providing consistency.

#3 Cloud Computing

One way to cut IT infrastructure costs is to move to the cloud. You may be able to run software on the cloud for a fraction of the cost. Moving data backup to the cloud to replace an on-premises server can also cut costs, not to mention the utility savings from not having to power the replaced components.

Even if you’re already in the cloud, you can explore whether you are on the best available plan for you and consider:

  • Are you paying for more storage or resources than you need?
  • Are you taking full advantage of mobility and scalability features?
  • Are you duplicating on-premise and cloud-based services?

#4 Internet Services

Your employees need to be online; you’re not going to cut out internet services. However, you may be able to control costs:

Should you buy modems or routers instead of renting them from your provider?

  • Consider the internet speed in your plan. Do you need that level of service?
  • Is slow internet speed costing your company money when, in fact, you’ll be more efficient with an upgrade?
  • Are you able to bundle services to find cost savings?
  • Are you in a position to renegotiate your plan?

#5 IT Staff and Services

Avoid infrastructure costs and the hiring expenses of onsite IT staff by outsourcing. Often your business can pay a set monthly fee or go on a pay-per-use model to gain services such as:

  • IT help desk support
  • security
  • disaster recovery
  • backup

#6 Utilities

Don’t overlook the costs involved in powering your IT components. Review your utility bills to identify trends. Can you save money by turning off equipment? Is there a better plan available with a competing service? Should you renegotiate the terms of your existing plan?

Time for a Technology Audit

Ultimately, the best way to identify specific areas to cut your IT budget is a technology audit.

Your IT needs are always changing, and the technology evolves, too. Many businesses add expensive components or systems with “room to grow.” New tools get added on as needs arise. Your use of certain technologies may expand or shrink.

An IT expert can provide an overview of all the software and services you use, and of bills related to your IT budget to find areas to streamline or cut altogether. It may seem counterintuitive to pay money in an attempt to save money. However, an outsider’s perspective can provide fresh insight into the “way things have always been done” and help you see new opportunities for consolidation.

We can help you meet your budget goals. Contact us today at 478-474-0861!

Desktop Vs Laptop: Which Is Right For You?

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Laptops have become the go-to choice for most people in the market for a new computer. They’re sleek, portable and heavily advertised. But are they the best choice for your needs? Before you buy your next computer, take a look at these considerations – you may discover you’ve been dreaming of a desktop all along!

How portable do you need it to be?

Hands down, laptops are easier to move around than a desktop. You can pick them up, pop them into a backpack and away you go. That doesn’t mean desktops are bolted to the floor, just that they’re not designed to take on holidays or go with you to the local cafe. With that portability though, comes a trade-off: thin and light means your computer performance takes a hit. The more powerful your laptop, the bigger and heavier it is, and you won’t enjoy lugging that weight around all day. If that’s got you leaning towards an ultra-portable, consider this: The smaller and lighter your laptop is, the weaker it is. In fact, some laptops struggle to run the most basic apps. Fortunately, when you do choose a desktop, cloud technology means your data is mobile, even if your main computer isn’t.

What balance of power and price do you need?

The bottom line here is that a desktop will always give you more power for less money. Their larger cases allow for bigger and better components, with more effective systems to avoid overheating. Even the most powerful laptop is going to be hotter than its desktop equivalent, and much noisier too. If you’re using power-hungry software like games or video editing, we recommend choosing a desktop. The heat control alone is worth it as frequently overheated laptops don’t survive long.

Desired screen size

As laptops are designed to be portable, screen sizes are usually small, around 11-15”. Larger, more powerful laptops often go up to 17”. Desktop monitors however, start at 17” and average at 22”. These larger sizes give you more space to work in, options to tile your applications and multi-task, and even sit back and watch an HD (or even 4K) movie. They also allow for nice big text and images, with a better ability to choose the visual experience that suits your needs. If you’re after a large screen size without the actual desktop computer, all-in-one PCs are a great option with many offering impressive screen quality.

Your working comfort

Many people buy a laptop only to get home and find it’s a pain in the neck – literally! The traditional laptop design means you’re always looking down at the screen which can put a strain on your neck. You can try to raise the screen by placing the laptop on a stand, but then the keyboard is out of easy reach. The smaller keyboards and touchpad designs may also leave you more prone to repetitive strain injuries. Many people end up connecting their laptops to external monitors, keyboards and mice, simply so they can work in comfort. Desktop computers on the other hand, allow you to create the perfect working environment for your needs and even cater for other family members. Monitors are usually height adjustable, keyboards and mice are wireless, and you’re able to place the desktop on the floor out of the way. If you’re on your computer for more than short bursts, your body will appreciate you choosing a desktop.

Are you looking for flexibility?

When you choose a laptop computer, it’s like ordering from a set menu. You get this brand, in this design, with these specifications. Changing out parts for repair or upgrade can be difficult and expensive as there’s not a spare inch of space. Some parts are extremely hard to get to, which can turn a simple swap into a dealbreaker. The extra space inside a desktop gives infinite flexibility for upgrades over time and fast repairs. This means you’re able to easily pop in more powerful components for a fraction of the price and extend the life of your computer by years.

Come talk to us about your next computer and we’ll find the right one for you. Call us now at 478-474-0861

Setup for the Holidays

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The holiday season is here again. TV advertisers have released their festive jingles and stores have dusted off their Christmas displays. Most importantly, shopping centers have moved their latest and greatest devices to the front of the store. It’s almost time to eat warming treats in front of a roaring fire.

There may still be work to do, however, before we can invite round family to unbox their latest gadgets and watch the year’s Christmas movie. A little maintenance, updates, and set-up goes a long way to ensure the holiday season goes without a hitch.

Sadly, not every device is ready to run straight out the box. Not every device even comes ready to interact with others when it’s first opened. Each new gadget comes with its own setup and new things to learn.

Often today, devices, toys and computers require extensive updates before they are ready to function. This commonly means large downloads and lengthy installation periods.

In previous years devices have been purchased for Christmas, only to be rendered useless waiting for updates while large numbers of requests crash the company servers. This can be highly frustrating and put a real dampener on the holiday spirit.

Here is how we can help this season:

Setup New Devices

In the modern day simply purchasing a gadget doesn’t make it ready to use. Often they still need setup, updates, and extra steps to make it safe to access the internet too.

Bring your device to us and we can have it safe and ready to use the second you unbox it. We’ll perform initial setup, get it ready for the network, and install mandatory updates. By the time we’re done, your device will be the first one ready to use. For relevant devices, we can install additional features too. Parental protection, antivirus and security features ready to defend your machine against the latest threats.

Whatever the device we can configure it to the way you want to use it.

Transfer Data and Retire Old Devices

Getting a brand new device can be fun and exciting. Before getting carried away with the latest tech, we must consider what happens to our old data too. Depending on the device there are any number of dangers and pitfalls to think about.

Replacing an ageing laptop or desktop computer with a brand new model, for example, has inherent danger in data storage. These computers typically use hard drive disks to store all their data.

When disposed of improperly, hard drives are vulnerable to being removed and taken. These can often be read and copied by thieves looking to steal your data. Old devices containing data need just as much care and attention as new ones fresh out the box.

There are many cases where individuals have had important records stolen this way. In some cases the information has been used to access accounts, and in others, for blackmail.

Mobile devices typically have some form of data storage too. This may store applications or media that has been bought and paid for; but also data such as records and photographs that hold a great deal of value.

We can help transfer old files and data to your new device and safely dispose of your old one too.

We can ensure that every photograph, video, and bit of data is recovered from your mobile device or laptop so that you never lose a single file. We can securely wipe and even physically destroy old hard drives at your request. We strive to ensure you keep every bit of your old data and not a single byte falls into the wrong hands.

Troubleshooting

It sometimes happens that new technology has moved so fast and changed so much that it doesn’t play well with older devices already installed on your network. Sometimes it seems impossible to even connect certain devices at all.

Often simple configuration changes are all that’s required to introduce two pieces of technology successfully. With the right set of eyes and in knowledgeable hands the most complex of jobs can be turned into a quick fix.

If your goal is for a smooth, fun and relaxing holiday season, give us a call at 478-474-0861 and we’ll get you up and running in time.

Using Tech to Tailor Your Work Day

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Most of us can admit that we have lost track of time during the workday on occasion. Sometimes time can get away from you, particularly when you’re busy. Often you can be running late before you know it and wondering where the day has gone.

Luckily, there is a wide range of technology solutions to put to work helping to put you in charge of your to-do list.

Office 365 Calendar

We’re often guilty of spending the entire day stuck just in Outlook. In addition to taking up your time, there are a range of features that can help you make the most of it too. With simple tools and tweaks, you’ll be able to manage your calendar like a pro.

Office 365 Calendar allows you to make quick changes, alter your diary, and update items on the go. The Calendar interface allows events and items to be picked up and moved to a different time or date with ease.

Many think of calendar packages in terms of old desktop applications of years gone by. Events, once input, were almost impossible to change, alter, or remove. In old applications it was easier to go without a calendar at all than attempt to use the one included.

The biggest advantage Office calendar has is the ability to access and update it from anywhere. With 2-way sync appointments, meetings, and events can be updated anywhere and accessed everywhere. The days of no longer being able to look at your calendar because you’re not at your PC are long gone now.

Today you can add events straight from your email with a simple click. Participants in events can be contacted with reminders automatically. You can even schedule your own reminders before the event too. Using your calendar to stay on top of your day has never been easier.

OneNote

Office 365 additionally offers OneNote too, an indispensable tool that you shouldn’t do without.

OneNote acts as a virtual notebook to keep your ideas, projects, and notes in line. Using OneNote enables you to power-up your text with drawings and diagrams, tailor your projects with color coding, and record your thoughts with media clips all in one location.

OneNote is the ultimate record keeping tool that you simply can’t go into a meeting without. Physical notebooks begin to seem like a relic of the past, limited by old constraints that no longer apply.

Microsoft To-Do

Included with Office 365 is Microsoft’s To-Do application. To-Do offers simple, straightforward to-do list that makes it easy to plan your day.

Whether plotting your school work, planning your projects, or keeping on top of your home life, To-Do is designed to boost productivity and make the most of your time. The simple interface makes it easy to use and the instant reward for checking of tasks makes it well worth your while.

To-Do sorts your tasks into lists, which are combined into a single day view. The view of your day provides a clear, clutter-free list of tasks to be done. The application syncs with all your devices to give you access from anywhere. This empowers you to quickly add, change, schedule, and tick off tasks as you go.

Keeping On Top Of The Day

Losing track of time is easy to do. It doesn’t take much before your day seems completely off-balance and impossible to retrieve. With these tools from Office 365 and a tiny bit of planning, your days can become more productive than ever.

Back on track, you’ll no longer have to spend your free time making up for lost time. Your spare time will be your own again and everyone will wonder how you manage to remain so productive.

Give some tech tools a try today and you’ll wonder how you ever managed without them.

Buying Tech in Time for Christmas

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Christmas time is back with us again. The latest devices and gadgets are hitting store shelves just in time to keep up with the rush. Magazines, television, and the web are brimming with advertisements and reviews of the latest tech your money can buy.

Before you rush out to buy the gadgets you’ve been waiting all year for, consider a few important questions before parting with your hard-earned cash.

Does This Technology Do What I need?

First, you must ask what problem you are trying to solve with a new piece of tech. The most important thing to consider is how adopting your new device will improve on what you had before.

In some cases, a sleek new gadget or device for fun is good too.

When you’ve answered this question, you should consider whether there is other tech or competing devices out there that can perform even better.

Should I Become an Early Adopter?

Early adopters are people that anticipate the release of new tech, wait in line on release day, and pride themselves on having the latest gadgets to hit the shelves. If you recognize yourself in this description you are likely to snap up the latest devices the day they are released. This eager anticipation, however, is not always the way to get the best deals or the best gadgets.

Companies often rely on new product hype to give sales an early boost. Waiting for the marketing and hype to subside, even a little, can save you a lot of money.

After initial sales fall, companies often mark down their prices to keep their devices attractive and sales high. When newer, faster, sleeker devices hit the market, companies cut prices to maintain strong sales figures. For the budget smart consumer this is an opportunity for a bargain. A device good enough to buy on launch day is well worth waiting for.

Have I checked The Reviews?

We are fortunate enough to have access to seemingly unlimited amounts of information at our fingertips. Often weeks before a product is released, reviews are available across the web.

One of the best things you can do when considering a new device, particularly a high-cost purchase, is to watch and read a wide variety of product reviews. It pays to be cautious of reviews that are particularly glowing, or too downbeat. Keep an eye out for middle of the road reviews that fairly weigh the pros and cons of each device.

Purchase in Confidence

If you have asked yourself these questions, done all your research, and found the answers you’re looking for then you may well be ready to buy.

You can do so with the confidence that you’ve done all your homework and you’re getting the best deal and gadget for your money.

Why is My Brand New Laptop So Slow?

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Your old computer is beginning to slow down. So, you invest in a shiny new laptop. The clouds part and the sun shines down on this bright and lovely new device. Everything will be faster and easier. Only, from the first day, the new laptop is lagging. Why is it running so slow? One of these might be the reason.

#1 Not enough computing power.

In many cases, the laptop doesn’t have enough RAM (Random Access Memory). RAM is the computer’s main memory. This helps your computer do more at once. Information from the operating system, application programs and data are kept here, when in use, for quicker processing.

RAM is like the computer’s short-term memory, while the hard drive is the long-term memory. Just as the human brain can’t hold everything in short-term memory, RAM can get overloaded too. When this happens on your laptop, the computer processor needs to go to the hard drive. This slows things down.

Resolution: You might see 4GB, 8GB, 16GB or more of RAM available. How much you need is going to depend on what you plan on doing with the computer. For a laptop with Windows 10, we recommend at least 8GB of RAM, but 16GB is more comfortable for a better experience.

Not all laptops will let you access the RAM. When you can, though, upgrading memory can be quick and affordable.

#2 Mechanical hard drive.

Often a single part is letting you down. With a less expensive computer, manufacturers skimp. While it’s less common these days, some laptops will come with a mechanical hard drive. You might think of this like a record player with a needle reading the vinyl album. Since something is moving to find data, the laptop runs slower than it would with a Solid State Drive (SSD), which has no moving parts.

Resolution: In many cases, a mechanical hard drive can be easily upgraded to an SSD. However, some super slim laptops have limited upgradability.

#3 Bloatware.

Retailers like to tout all the bells and whistles that come with their laptops. So, when you turn on your laptop for the first time, you may notice there’s already a lot of software preloaded. Much of it you’ll probably never use. Maybe there are toolbars you don’t need, games you’ll never use, or stock widgets that you couldn’t care less about. These examples of bloatware slow down your computer.

The third-party applications are a revenue source for the manufacturer, but don’t always help you. Microsoft, for instance, sells a line of computers that come without any pre-installed third-party software. Computerworld reported those PCs “start up 104% faster, shut down 35% faster and have 28 minutes more battery life.”

Resolution: When you get a new laptop, check out the pre-installed software before you add your own. Determine what the existing software will do, and uninstall anything that you won’t want.

If your laptop is slow on the first startup, this may be due to system updates. For instance, a Windows 10 automatic update to bolster the security of the computer. You can’t do much about these, but look on the bright side, your laptop security is current!

Improved speed is a main reason to invest in a new laptop. Don’t let a lagging laptop disrupt your productivity. We can help with a slow running laptop.

Instead of wasting valuable time waiting on a slow computer, give us a call at 478-474-0861!

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